DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com 

Location: Kempton Park
Job Posting Title: Director, Property & Facilities Management
Time Type: Full time

Minimum Requirements

• Engineering degree from recognized institution Essential
  • BEng
  • BScEng
  • BEng Tech equivalent of above
• Advanced Computer Literacy level in MS Word, Excel, PowerPoint and Outlook
• BMS
• Facilities Management Systems
• Project management

Job Related Requirements

Minimum of 5 years’ experience in senior management:

• Comfortable interacting with senior executives, both local & international
• Able to work in multi-functional/structural environment, with different decision makers
• Manage multimillion rand projects, from concept, business case to commissioning
• Excellent in budgeting & financial controls
• Comfortable managing multiple projects & tasks
• High degree of accountability, responsibility with a can-do attitude
• Manage multiple properties & facilities/maintenance teams
• Vendor management, SLA management & control
• Own transport and valid driver’s license required.
• Honesty and reliability
• Attention to detail
• Demonstrate analytical skills
• Excellent in multitasking
•  
• Ability to work without supervision
• Be able to work on multiple projects
• Be able to work in a stressful environment and to able to prioritize tasks
• Team player
• Practical & hands-on and advance problem-solving skills
• Strong interpersonal skills.
• Excellent communication skills
• Project management experience
• Be highly organized
• Good negotiating skills
• Must be willing & able to learn and gain new knowledge

Added Advantages for this role

• Knowledge of property management & maintenance principles
• Knowledge of property development & construction principals
• Knowledge of working with professional development teams for special projects
• Experience in Contract Management and the interpretation and implementation of contracts with suppliers
• Knowledge of Electrical, Plumbing, BMS, HVAC Installations & Equipment
• Managing the budgets for various cost centers, and project budgets
• Maintenance & repair of properties, ensuring lease agreements are adhered to with regards to DSV responsibilities & liabilities, during and at end of lease
• Conducting site inspections
• Ability to manage small/medium/large projects with multiple stakeholders and contractors
• Adhere, maintain & implement global property policies and standards
• Ensure discipline is maintained per site that ensures each site represents the DSV brand in a positive and professional manner

Main purpose of the role

The Director, Property & Facilities Management reports directly into a South African Divisional MD, and has additional accountability and responsibility to South African and Global Head Office senior executives.

It is a multi-disciplinary role, with material accountability and responsibility ensuring business continuity for DSV South Africa at the three DSV Parks, successful completion of strategic projects, and managing various financial budgets.

The role consist of the following three main pillars, mainly across the three DSV Park sites, but not limited to them:

-           Special Projects:

o          Manage lifecycle from concept designs, budget development, landlord & council approvals, commercial & contractual agreements, project setup & go-live, construction/implementation, commissions & handover, to close-out

o          Design & guide all different stakeholders to ensure an optimized, feasible and cost effective “design/solution/project” adhering to internal and external polices & regulations

o          Engage with various external professional teams to maintain compliance certification of relevant standards and insurances

o          Throughout all the requests & projects, maintain overall DSV South Africa strategic objectives and ensure alignment 

o          Examples of projects:

         Leasehold improvements

         Compliance upgrades

         Environmental (green installations such as BESS & PV solutions)

         Capacity improvements

         New facility development

-           Capital & operational expenditure budgets:

o          Maintain & apply tight financial controls to ensure budgets are adhered to

o          Develop annual budgets during budget cycle

o          Manage vendor increases

o          Develop special project budgets

o          PO lifecycle management

o          Project budget vs actual cost reconciliations

-           Facilities Management (repair & maintenance):

o          Responsible for facilities management teams/staff per site

o          Overall accountability for facilities management, preventive maintenance & repairs

o          Engaging with landlords to manage lease agreements, ensuring each party’s upkeep of maintenance responsibilities are up to date & resolving latent defect claims

o          Continuous improvement initiatives

o          Maintain compliance certification

o          Vendor management (RFPs, SLAs, financial, performance reviews, etc.)

o          Health & Safety of sites & infrastructures

o          Developing strategic, tactical & operational plans per site to maintain DSV facilities standards – balanced with reinstatement responsibilities at lease expiration

o          Ensure a high standard of house keeping

o          Systems development, implementation & improvement:

         BMS

         Facilities Management app

         Other independent site services apps

o          Manage emergencies as & when required

Duties and Responsibilities

The detail duties & responsibilities for Special Projects will be defined by the scope of each project. 

The Capital & Operational Expenditure Budgets activities are defined by the Special Projects and Facilities Management pillars respectively, with below typical tasks:

• Scrutinizing quotes with value engineering where required
• Expenditure approvals for POs
• Webcost invoice and coding review for approvals of vendor payments
• Budget review & reporting
• Budget reconciliations
• Annual SLA negotiations
• Vendor account opening approvals

Facilities Management typical tasks are more generic, and can be summarized as follows:

• Facility Inspection
• Setting of priorities for Maintenance Team
• Interaction with multiple stake holders including DSV executives
• Planning of breakdown fixing
• Management meeting with Role players (OPS, Security, Heath and Safety etc.)
• Meeting with maintenance team:
• Preventative Maintenance planning
• Standby allocation
• Focus Points
• Management meeting with MD
• Timesheet and Overtime approval
• Participative Forum Meetings with all maintenance staff
• Expense approval
• Budget and Actual Cost Review (provide monthly variance reporting on maintenance budget  / actual)
• Meeting with Suppliers
• Waste management
• Landscaping
• Cleaning & Hygiene
• HVAC systems
• Electrical infrastructure
• Doors
• Wet services
• BMS
• Etc.
• Consult with internal departments, Vendors and Suppliers to plan equipment downtime for service or maintenance.
• Health & safety
• Ensure a high standard of housekeeping is maintained
• Managing & prioritize task lists and action items
• Ensuring all data for audits are current and a full service history is kept up to date

Disclaimer: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV’s Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.