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HR Specialist

Specialists

The  HR specialist ensures smooth delivery of services in the area of HR administration and payroll services in line with the Area strategy and targets following business needs.

RESPONSIBILITIES

 

  • Ensures accuracy and integrity of all employee data in the HRIS and other computer and internet-based systems used by the HR department, e.g. Web Portal, Connect, etc;
  • Administers payroll and liases with payroll administration offices;
  • Prepares the monthly payroll to send to SD Worx and check the declaration of sickness with HR manager.
  • Prepares employment contracts and enrollment of new employees;
  • Maintains documentation for standard operating procedures as well as up-to-date'., corrract legally obliged or company own documents;
  • Assists line management in day-to-day Payroll matters;
  • Assists in all employee matters
  • Produces recurring and special reports generated by the HR department for internal and external use;
  • Participates in and supports new implementation efforts and projects, assists with upgrades to existing systems, testing or other technical projects assigned;
  • Identifies opportunities for and recommends process improvements and innovative solutions to maximize effectiveness of HRIS data;
  • Registers trainings and ensures enrollment at training institutes;
  • Controls invoices of HR service providers;
  • Prepares the necessary monthly reports for Finance and HR;
  • Keeps personnel files up to date;
  • Assists in other HR related matters including recruitment & selection and training/development of employees;
  • Aims for the hiqhest quality level regarding (work)aqreements. (work)instructions and procedures by bringing in ideas for the improvement of quality and productivity (ao. IMS — Integrated Management System).

 

 

OTHER DUTIES

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SUPERVISORY RESPONSIBILITIES (IF ANY)

 

  • In line with scope of tasks and guidelines form the HR Manager;
  • No authority for signature.

 

QUALIFICATIONS (SKILLS, KNOWLEDGE AND ABILITIES REQUIRED)

 

  • Ability to communicate openly and confidently.
  • Ability to work within a team with diverse leadership and technical skills.
  • Ability to influence and convince others in a way that results in acceptance and agreement.
  • Adheres to principles and values
  • Communicates effectively
  • Delivers results
  • Develops relationship with internal/external customers
  • Generates new ideas and embraces change
  • Learns and develops himself/herself
  • Solves problems and makes decisions
  • Takes responsibility and initiates action

Computer Skills

 

  • High MS Office Skills
  • Payroll tools (SD Worx)
  • Employee central

 

Education and/or Experience

 

  • Bachelor degree in Human Resources Management;
  • Mimimum 3 years of operational HR administration and payroll experience.

 

Language Skills

 

  • Fluency in local languages (written and spoken)
  • Good working knowledge of English & French (written and spoken)

 

Certificates, Licenses, Registrations or Professional Designations

 

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