Job Req Number:  85101
Time Type: Full Time

Are you passionate about putting customers first, delivering the best performance, and fostering true collaboration to keep the supply chains flowing? Join us and be a part of DSV’s global family.

DSV Air & Sea is seeking to hire a skilled and passionate Executive Assistant in Melbourne.

The position is responsible for all administrative duties that support the Managing Director and the senior management team such as handling correspondence, maintaining files, gathering, collating and presenting data, communicating to the wider organisation, updating databases, making appointments and serves as a liaison between the Managing Director and internal and external stakeholders.

Your typical day at DSV:

• Carry out research, prepare reports and draft correspondence as directed by the Managing Director. 
• Maintain an up to date filing system as well as general administrative tasks. 
• Arrange functions as directed by the Managing Director, e.g. conferences, board meetings, overseas visitors, presentations, etc. 
• Assume responsibility for the smooth organisation of regular management meetings, including venue and catering arrangements, preparation and distribution of agendas, and minute-taking and distribution. 
• Be proactive in bringing to the Managing Director's notice, relevant issues and documentation requiring attention, approaching deadlines, etc.
• Responsible for coordinating the Managing Director’s diary. 
• Provide routine secretarial services for the Managing Director, scheduling appointments; screening telephone calls; arranging travel and personal itinerary; arranging photocopying. 
• Responsible for updating company information in various databases both internal and external to the organisation, e.g. intranet, extranet, EDI.
• Responsible for national initiatives such as securing national suppliers.
• Global marketing contact for DSV AU – to action requests and communicate in timely manner.
• Responsible for preparing marketing material in accordance with DSV guidelines.

About you:

• At least 5 years of experience in a senior freight forwarding role with experience in a sales support, customer service role.
• Experience in a similar role with experience in creation of PowerPoint presentations, strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook and Enterprise.
• Experience scheduling travel arrangements for management is highly desirable.

Why DSV?

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.

We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we’ll support you and your need to achieve your potential and forward your career. Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.

At DSV, we believe diversity gives us a competitive edge and as such we value the diverse backgrounds and experiences that people bring to our business. We welcome everyone from all walks of life including First Nations People, Veterans, and people of all ages, genders, and abilities. Everyone should feel welcome here. We're all about hiring the best talent. We want a team that's as diverse and dynamic as our communities.