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Executive Assistant, Air & Sea, Italy

Secretarial Support

Job Req Number:  52359
Time Type: Full Time

Take your next step career at DSV Air & Sea. Division of Group DSV together with DSV Solutions and DSV Road, is a leading Company in freight forwarding, transport and deliveries on a global scale. We work with more than 20.000 collaborators in more than 90 different countries, for a total of 1,6 tons transported by air and 2,9 million TEU transported by sea per year.

In Italy, we are currently working in more than 20 branches plus 4 main export hubs and 7 main import hubs with a population of more than 750 employees. Here, every day we are committed to carrying out our activities with integrity, ensuring safe and healthy workplaces, actively engaging in minimizing the environmental impact of transport and logistic services, leveraging our experience to help people in need and making sure our supplier meet our rigorous quality and service standard.

Our main services are:

  • Air and sea transport solutions
  • Consolidated air and sea services to and from the main world destinations
  • Scheduled charter or part-charter routes based on market needs
  • Cross trade for the whole world


For our office in Pioltello (MI) we are looking for an Executive Assistant


Your Responsibility:

  • Produce documents, reports and presentations for the Director.
  • Maintain office and sales systems, including data management and filing.
  • Sales reporting and business activity support involving a training on sales system for a selected group of employees.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
  • Manage Director’s travel arrangements (including visas/accommodation).
  • Meet and greet visitors at all levels of seniority and from all over the world.
  • Any other duties as may reasonably be required by the Director.


Your Background:

  • Educated to degree level or equivalent.
  • Experience of working in a Higher Education Environment.
  • Experience as an executive or administration assistant.


Soft Skills:

  • IT skills, including a working knowledge of presentation software packages, mainly Microsoft Office Word, Excel and PowerPoint and business application (MS Dynamics is considered a plus).
  • Proficient in English (spoken and written).
  • Interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
  • Organizational skills.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.



Our Vision “We want to be a leading global supplier, fulfilling customer needs for transport and logistics services, targeting extensive growth and being among the most profitable in our industry”.


You can find more about us on


DSV – Global transport and logistics

DSV is one of the very best performing companies in the transport and logistics industry. 75,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services – as part of the operation or in a variety of supporting roles. If you have drive and talent and enjoy responsibility, we’ll give you the support you need to explore your potential and forward your career.

Read more at 


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