Location: Polokwane
Job Posting Title: Administrative Specialist, Administration, Road Logistics
Time Type: Full Time

Main Purpose of The Role:

To provide comprehensive administrative, financial, and operational support to the branch by ensuring accurate record-keeping, effective process control, supplier and owner-driver administration, cost and invoice management, and compliance with audit and reporting requirements. The role supports smooth daily operations, enables accurate cost tracking and financial reporting, and ensures continuity and efficiency within the department, including supporting operations staff and acting in support of the Branch Manager.

Minimum Requirements:

•    Must be able to work overtime, shifts, weekends, as and when required
•    Must be able to attend training on weekends (Saturday’s & Sundays)
•    Be able to work under pressure and solve problems
•    The ability to liaise with clients
•    Disposition to be accurate and pay attention to detail
•    Work in a diverse team
•    Email Etiquette
•    Telephone Etiquette
•    Ability to deal with internal and external clients / suppliers

Electives:

•    Owner Driver billing knowledge
•    Purchase Order procedure – how to raise PO’s
•    Health and Safety 

Computer packages:

•    Webcost/SAP will be advantage

Qualifications:

•    Matric (Essential).
•    Tertiary qualification, degree or diploma.

Duties and Responsibilities:

•    Perform general administrative duties related to your department
•    Filing 
•    Taking weekly/monthly departmental meeting minutes 
•    Ensure the process flow is followed through within the Admin department
•    Ensure that all quarterly audit points are adhered to, relevant to your department (H&S / Branch Audit)
•    Management and execution of all queries related to your department
•    Accurate submission of staff leave on ESS 
•    Monthly petty cash recon
•    Order consumables for the company  
•    Ensure all handovers are actioned on a daily basis
•    Maintenance of Owner Driver files  
•    Liaise with all suppliers including Owner Driver for Quotes/Invoices/Costing
•    Dealing with suppliers and queries regarding invoices  
•    Branch Authorized posts – control and reporting  
•    To support operations staff in ensuring accurate cost data is recorded  
•    Capturing of OD Special Book and request PO’s on a daily basis
•    Requesting PO’s for suppliers and update PO status on PO Tracker 
•    Branch P&L Analysis and Investigate queries 
•    Update OD Billing sheet on Teams
•    Working closely with and/or in the absence of the Branch manager anything finance related.
•    Ensuring that Labour broker headcount and invoices/billings are aligned and accurate.
•    Stationery orders for Branch & Clients (Banks etc.) on E-warehouse
•    Webcost Coding

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

Disclaimer: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV’s Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.