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Logistics Coordinator

Terminal/Warehouse/Transport

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 5th largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 90 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com 
 

Location: CAN - Richmond, Graybar Rd 
Job Posting Title: Logistics Coordinator - 51783 
Time Type: Full Time

 

 

Purpose of the position

Logistics Coordinator primary role is to handle all day-to-day operational elements of our customer’s needs. Seeks out the best methods to move the freight based on customer requirements. Requires flexibility and adaptability to work extended hours in order to meet work demands.  Requires ability to organize and prioritize activities in order to complete tasks and assignments with a high degree of independence, in a timely/efficient manner. Ability to perform with a high level of accuracy.

Performs all necessary Import, Export and Domestic Transportation activities. Ensure timely and accurate movement of freight and information, while providing exceptional customer service within the Transportation Department. To anticipate, identify and rectify any exceptions and to keep the customer informed at all times. Committed to achieving Transportation targets in a timely fashion while focusing on continuous improvement.

 

Key Tasks
•    Analyze booking information from customer in order to determine and verify the service requirements, verify the appropriate routes, border crossing points and rates and enter the information in the system.
•    Works independently to accomplish tasks within scope of job.
•    Co-ordinates the flow of inbound and outbound freight while staying abreast of daily priorities and weekly transportation targets.
•    Meet and exceed customer requirements at every stage of the order fulfillment process by assuming responsibility for total customer satisfaction. Being courteous and responsive in all interactions with clients. Ensures the timely resolution of customer inquiries, concerns and problems.
•    Effectively and efficiently responding to internal and external client’s inquiries; resolving any conflicts or problems that might arise; etc
•    Ensuring all client correspondence maintained up to date, ensuring appropriate electronic copies are uploaded along with milestones.
•    Work with both Internal and External clients to prepare and present quotes. Maintain quotes in system
•    Contact carriers in order to confirm equipment, expectations and load details.
•    Dispatch shipments - Communicate with carriers to monitor freight movement
•    Milestones UPDATE in Real time environment.
•    Optimize DSV profit margin as much as possible without compromising service.
•    Monitor carriers who are unresponsive and inform dispatchers and supervisor of escalated issues
•    Update our transportation management system and customer websites of real time load locations
•    Identify problems proactively and develop creative and efficient solutions
•    Ability to prioritize loads based on importance and delivery date
•    Communicate any modifications to sales team to update clients 
•    Build strong relationships with the carriers assigned through communication and ongoing monitoring of on time performance.
•    Resolve issues with the customer and Dedicated Shipment Coordinators as required.
•    Complete performance reports for all carrier related issues in a timely manner. Notify potential issues to the appropriate parties.
•    Negotiate any additional charges with carriers. Assist to maintain the accuracy of carrier information.
•    Ensures that tracking meets established standards but will escalate for resolution as appropriate.
•    Understand current industry market conditions. Communicate any carrier issues that might impact operations.
•    Working knowledge of transportation cargo claims, transportation laws and risk management
•    Keep the Operations Team and Sales updated on significant issues or trends.
•    Maintaining the confidentiality of client information; 
- Maintaining the integrity of shared work files on network system shared programs
•    Meet KPI standards as per company guidelines.
•    Collection assistance as required
•    Other duties and assignments as required

 

All staff:
• Perform assigned tasks to support DSV meets its objectives and targets regarding quality, health, safety and environment and follow all requirements as set out in the Quality Health Safety Environment policy.
• It is the responsibility of all staffs to ensure that their day to day activities embrace sustainability/Health and safety therefore reducing the impact upon the environment, supporting the communities we work in and reducing incidents in the workplace.

 

Due to the dynamic nature of our industry, your accountabilities and role may change.  

 

Function / Market & Industry Knowledge / Business Acumen / Process working
•    An understanding of key concepts related to the North American transportation industry including intermodal, highway and temperature-controlled operations; not excluding Hazardous goods and safe transportation. Working knowledge of bonded and non-bonded cargo, oversize equipment. Knowledge of Customs Regulations within NAFTA region.
•    Strong knowledge of North American geography including transit schedules.

 

Skills & Competencies
•    Dedicated commitment to providing superior, timely internal and external customer service.
•    Strong interpersonal skills with the ability to communicate clearly and effectively in verbal and written form.
•    Strong problem-solving and decision-making skills in a team environment.
•    Highly organized with the ability to multi-task.
•    Team cooperation and respect is required.
•    Detail-oriented.
•    Work well under pressure in a time sensitive environment.  
•    Detail oriented, well organized, and able to manage time and multi-task to accomplish a variety of tasks, sometimes with conflicting priorities and timelines
•    Well-developed communication skills, both written and verbal.
•    Well-developed multitasking ability
•    Ability to deal with clients and partners in a professional and courteous manner, and to develop professional working relationships.
•    Ability to use knowledge of the organization and the supported business unit's uniqueness, to carry out accountabilities.
•    Ability to work both independently, as well as contribute to the cohesion of a team.
•    Ability to deal with confidential materials in an appropriate manner

 

Educational background / Work experience
•    College Diploma / University Degree in Business, Logistics or International Trade preferable 
•    Minimum 3 years in transportation/logistics/distribution 
•    Post-Secondary education in a business-related field would be considered an asset. Other professional related training and development to keep skills current, including office productivity software, and related products
•    Very good general business knowledge and specific understanding of the organizational unit, its functions and products. 
•    Very good understanding of processes, policies and procedures required for providing support to the business unit.

 

Language Skills
•    Excellent English communication skills – verbal and written

 

Computer Literacy
•    Proficient in Microsoft Office i.e. Outlook, Excel, Word.
•    Working knowledge of transportation management software i.e. Load Link, PC Miler, etc.

 

 

DSV complies with the Canadian Employment Equity Act and welcomes diversity in the workplace, and encourages applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. DSV reserves the right to defer or close a vacancy at any time.

DSV – Global transport and logistics

DSV is one of the very best performing companies in the transport and logistics industry. 75,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services – as part of the operation or in a variety of supporting roles. If you have drive and talent and enjoy responsibility, we’ll give you the support you need to explore your potential and forward your career.

Read more at www.dsv.com

 

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