Job Req Number:  113574
Time Type: Full Time

Project Administration
• Maintain complete and up-to-date project files, shipment records, and client
documentation
• Create and update jobs in the F&E system and ensure milestones are accurately
maintained
• Support the project team in tracking timelines, deliverables, and key activities
• Coordinate internal communications between Operations, Warehouse, Transport, and
Finance
• Arrange meetings, prepare minutes, and monitor follow-up actions 

Documentation Control
• Ensure accurate creation and maintenance of job files within the F&E system
• Prepare and verify shipping documents, permits, carnets, and customs documentation
(where required)
• Ensure full compliance with company SOPs and event-specific procedures 
• Maintain proper digital and physical filing with version control
• Track document submission deadlines for time-critical shipments

Billing & Financial Coordination
• Perform job costing and ensure all buy/sell rates are correctly captured in the system
• Prepare draft invoices with complete supporting documentation
• Ensure timely and accurate billing in line with agreed timelines
• Monitor supplier invoices and ensure correct cost allocation to each project 
• Support GP monitoring by identifying missing costs and revenue leakage
• Liaise with Finance on AR/AP matters, accruals, and cost recognition

Vendor & Purchase Coordination
• Raise purchase orders and validate vendor charges against approved quotations
• Maintain updated records of rate sheets and approved vendors
• Track payment status and resolve billing discrepancies in a timely manner

Client & Stakeholder Support
• Provide administrative support for client reports and shipment status updates
• Assist in the preparation of quotations and final project reports
• Ensure all client billing documentation is complete and accurate

Post-Event Close-Out
• Ensure all costs and revenues are fully captured prior to job closure
• Support financial reconciliation and profitability reporting
• Archive project documentation in accordance with audit and compliance requirements

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. 

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.