If you are a current DSV employee and interested in a position in another country, please contact your manager and Human Resources representative to discuss the process and requirements of applying.

Administrative Assistant

Administration

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 5th largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com 

Location: USA - Itasca, N Arlington Heights Rd 
Job Posting Title: Administrative Assistant 
Time Type: Full Time

DSV – Global Transport and Logistics
We provide and manage supply chain solutions for thousands of companies every day – from the small family run business to the large global corporation. 
Our reach is global, yet our presence is local and close to our customers. 60,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services.

DSV is the single-supplier to Vestas for all transportation globally. The current Vestas contract is valid from 2020-2025, and covers general freight within Air & Sea, Road and Rail. 

Vestas is the energy industry’s global partner on sustainable energy solutions. They design, manufacture, install, and service wind turbines across the globe, and with more than 108 GW of wind turbines in 80 countries, they have installed more wind power than anyone else on shore.
Vestas employs more than 25,000 and is bringing the world sustainable energy solutions to power a bright future.

Purpose of Position
Support and direct reporting to Project Management and Finance to ensure data quality and accurate reporting on project and shipment level
Support to Improve accounts payable and receivable related to project
Overview of Project shipments, preparation of reports to Region and other countries 
Support to operation team in term of various shipment related calculations

Key Tasks
Follow up and cooperation with Project operation team to ensure high data quality and enable accurate reporting 
Ensure necessary month-end activities related to shipments are executed on time

Follow up with customer to ensure issued invoices are well received, being approved prior to due date and provide any missing details to customer 

Reconciliation of vendor Statements, preparation of vendor invoices for payment, approval of vendor invoices in workflow
Ensuring posting of vendor invoices on correct project and shipment categories

Support to Project management and Finance for various reporting and tasks, such as updating working instructions, SOP, etc. 

Support operation team in shipment administrative tasks as billing, transferring costs between shipments, check of proper accruals and WIP
 
SKILLS
Ability to understand and analyze financial information
High level of attention to detail and a logical and organized approach
High level of accuracy, credibility and accountability
Ability to work well independently as well as in a team and remote with offshore partner
Strong communication skills with customer, vendors and internally

Background
Education background in business administration or similar qualification
Experience in accounting/ financial processes
 

DSV is an equal employment opportunity employer.  Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, veteran status, marital status, gender identify, sexual orientation, national origin, liability for military service, or any other characteristic protected by applicable federal, state or local law.  If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration.  DSV reserves the right to defer or close a vacancy at any time. 

DSV – Global transport and logistics

DSV is one of the very best performing companies in the transport and logistics industry. 55,000 employees in more than 80 countries work passionately to deliver great customer experiences and high-quality services – as part of the operation or in a variety of supporting roles. If you have drive and talent and enjoy responsibility, we’ll give you the support you need to explore your potential and forward your career.

Read more at www.dsv.com

 

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Nearest Major Market: Portland Oregon